Even if we are perhaps not the biggest in the market. We want to be the best. That is always our claim. To ensure that we live up to this, we continuously monitor the quality of our work using strict internal mechanisms. Our own quality management system is the perfect complement to the regular training and further education of our teams. Standstill? Not available at CAPERA. The market is too dynamic for sluggish pauses. And you have the right to expect the highest standards from CAPERA at all times. Test your skills. We are looking forward to the challenge.
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For maximum value retention. For continuity.
On the road throughout Germany for properties of many sizes.
Condominium management: maximum quality control for your satisfaction.
Services in accordance with the German Condominium Act (WEG):
All services. Nationwide. CAPERA makes it possible.
With our 12 locations throughout Germany, we offer almost nationwide coverage with our broad portfolio of services. Perfect for communities of owners: The personal contact person in close proximity. For close dialog, for fast decision-making processes. If we outsource services to third parties – transparently, of course – you benefit from our excellent network.
Commercial support:
Setting up open third-party cash accounts (in the name of the community of owners)
Checking incoming invoices, timely payment and utilization of discounts
Monitoring the receipt of payments from individual owners and other debtors of the community of owners
Secure and low-interest investment of the maintenance reserve
Prompt implementation of the resolutions of the community of owners
Hiring and monitoring staff of the community of owners (e.g. janitor, house cleaners)
Conclusion, maintenance and termination of supply and disposal, maintenance and other service contracts
Conclusion and termination of the necessary insurance policies
Monitoring compliance with the house rules
Maintenance and repair:
Regular property inspections to monitor the structural condition
Obtaining (comparative) offers
Negotiations with the craftsmen
Organization of the necessary measures
Invoice verification and assertion of warranty claims
Annual financial statements and business plan:
Preparation of the overall and individual business plan (Section 28 (1) WEG)
Retrieval of the house allowance amounts resulting from the economic plans
Preparatory measures for the preparation of the annual statement (meter readings, heating cost statement, etc.)
Preparation of the overall and individual accounts, taking into account current case law, specifications of the community of owners by resolution and community regulations
Certificate § 35a EStG
Conduct of the owners' meeting:
Timely holding of the ordinary owners' meeting after the end of the calendar year
Preparation and formulation of the agenda together with proposed resolutions
Organization of the owners' meeting (preparation of the attendance list, admission control, verification of powers of attorney and quorum, if necessary: implementation in the form of a presentation)
Management of the resolution collection
Preparation of minutes of the owners' meeting, obtaining signatures Prompt dispatch to all owners
Preparation / organization of digital owner / hybrid meetings
Do you have any questions or can we help you in any other way?
Would you like a non-binding initial consultation or would you like specific information about our service portfolio in accordance with the German Condominium Act (WEG) or in the context of special property management (SEV)? We look forward to your inquiry.
Services within the scope of special property management (SEV):
The all-round carefree package for your community of owners.
As comprehensive as our services are, we also know that we can’t do everything. Especially when it comes to things that are not part of the traditional tasks of a condominium administrator. What we always do: Think along. Think further. Thanks to our nationwide structure and the networks we have built up over the years, we can find the perfect partners for you in the shortest possible time: from local tradesmen to broad-based facility partners. And are happy to coordinate on your behalf. Everything from a single source – for maximum efficiency.
Commercial administration:
Creation and management of a bank account for rent collection and management.
Collection and ongoing monitoring of rent, lease and ancillary cost payments from tenants and leaseholders, if applicable. the collection of overdue payments.
The settlement of the apportionable ancillary costs due for settlement during the term of the contract.
Conducting acceptance and handover negotiations in the event of tenant changes and preparing handover reports.
The termination of rental agreements in coordination with the client.
The creation of rental security deposits for new rental agreements in the legally prescribed form and the settlement of accounts at the end of the rental agreement.
Correspondence with tenants, e.g. in the context of compliance with the house rules.
Notification of significant business transactions, e.g. terminations.
Technical management:
Awarding, controlling and auditing the measures required for the ongoing maintenance, repair and upkeep of the special or partial property, if necessary in consultation with the client. The assumption of traffic safety and operator responsibility is not associated with this. Cost control before / during contract award.
Letting:
Coordination of rental conditions with the client.
Conducting viewings with prospective tenants.
Contract negotiations with prospective tenants and conclusion of rental agreements on the basis of an approved sample contract or draft contract.
Publication of the rental offer on the Internet.
Credit check of prospective tenants.
In principle, the owner reserves the right to introduce prospective tenants to the manager.
FAQs
Is a WEG administrator mandatory for every community of owners?
Yes. In principle, this position can also be held by a person from the community of owners. For reasons of neutrality and objectivity, however, an external condominium administrator makes a lot of sense, especially for larger properties.
What does a WEG administrator cost?
In terms of costs, a distinction is made between residential, commercial and partial ownership. Billing is based on the units to be billed. The range extends from €25 – €65 net per unit. In general, the larger the unit or the entire property, the cheaper it will ultimately be for the individual owner.
Can owners take over the management of the condominium themselves?
This is possible in principle, but not recommended. An objective, external WEG administrator is always the best option, especially for larger properties.
What is the difference between WEG management and condominium management?
In homeowners’ associations (WEG), a distinction is made between common property/common ownership, partial ownership (e.g. not used for residential purposes, e.g. underground parking space) and special ownership. Condominium management is about looking after and monitoring the common property. Special property management involves the management of apartments in an apartment building that belongs to a community of owners. CAPERA only offers condominium management (SEV) if we also take over or have taken over the management of a condominium in a property.
How often does an owners' meeting take place?
As a rule, an ordinary owners’ meeting is held once a year. Topics then include the annual financial statements and the business plan. In addition, there are extraordinary meetings that can be scheduled as required. There is no upper limit here.
What does the house fee mean for the homeowner?
The house fee results from the economic plan of the respective property. These are the monthly costs that each owner has to pay for the management, care and maintenance of the common property. Each owner must transfer the house allowance to the homeowners’ association (WEG) in advance on a monthly basis.
What is a settlement peak?
This is the difference between the property management fee paid in advance and the actual costs incurred. The WEG administrator compares these costs. If there is a difference, owners must settle it.
What is an advisory board?
It is a body from among the owners. It can be named, but does not have to be. From a certain size, however, it is likely and also sensible to have an advisory board. Members of the advisory board must be owners.
What are the tasks of an advisory board?
The management advisory board primarily has an advisory and supervisory function. For example, he checks accounts or the economic plan, carries out inspections of the property at regular intervals and exchanges information with the condominium administrator. However, it has no decision-making authority.
Where can I find my owner number?
The owner number can be found on the billing documents sent by CAPERA. This includes the economic plan and the statement of charges.